Make the Data Collection Process Easier With These Tips

There are a lot of ways a firm can improperly collect data during the legal discovery process. They may over-collect data, leading to redundant and duplicated copies that simply waste partner and employee hours. They can also under-collect data, potentially missing critical information regarding their case. And there are logistical difficulties, as well: a firm that is not properly organizing their eDiscovery process could ultimately interrupt businesses more than they need to.

This is all a long way of saying that there are many factors that need to be considered throughout the process of data collection. Failing to do so can result in wasted time, money wasted, and potentially cases lost. If you are going to begin the collection process soon, then it’s important to keep the following five things in mind:

1. What Types of Data Need to Be Collected?

There is a lot more data then there used to be, and it comes it from a variety of different sources. Computers, mobile devices, Internet of Things devices, and cloud based assets all may contain necessary data, and need to be considered during the discovery process. Not all of these types will be easy to process or filter. Companies today use everything from instant messaging to social media. A firm may need to work with experts to recover certain types of data.

2. How Do Users Interact With Data?

Data can easily be modified. When looking at digital data, it isn’t always apparent whether the data has been altered or not. Firms need to understand the process of editing and modifying data on the company’s systems before they can accurately determine whether the information they are looking at is both real and relevant.

3. Where Is the Data?

It’s always critical that you identify the scope of your inquiries before moving forward. Data can be held in email servers, company servers, databases, and other locations — all of these need to be considered for information that is potentially relevant. Before the discovery process begins, it has to be known exactly where to look.

4. What Tools Can Be Used?

Data discovery is rarely completed today without the use of specialized technology. In the past, discovery often involved reams of paper and rooms filled with boxes. Today, data discovery is often completed through the use of detailed algorithms, filtering, and even machine learning and artificial intelligence. The more familiar you are with the tools available to you, the more likely you will be to be able to collect all of the data you need.

5. How Does the Technology Work?

New eDiscovery suites are designed to de-duplicate data by removing redundant copies, filter data based on coding, and save and maintain data in a way that is easy to access and collaborate with. Firms need to understand how this technology works when it comes to collecting data — such as how results are filtered and what can be done to make the data clearer and more accurate.

In the right hands, new legal discovery solutions may drastically reduce the number of staff hours needed throughout the process. By working with a reliable partner and developing a solid data collection plan, firms will be able to better navigate the eDiscovery process without these unpleasant issues. To learn more about getting the best results from the legal discovery process, contact the skilled data professionals at Platinum IDS today.

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