How Outsourcing eDiscovery Helps Keep Data Safe

Roughly 80% of the largest legal firms in the United States have experienced a cybersecurity breach since 2011, according to research by LexisNexis. Taking this into consideration, it’s no wonder that 80% of legal firms polled believe cybersecurity is one of their top 10 risks. In addition to the loss of client faith associated with a data breach, the financial consequences of such a breach are also sizeable. In 2015, the average total cost of a data breach in the United States had increased to a sobering $6.5 million. Law firms are increasingly prioritizing their cybersecurity systems, but that alone may not be enough. Moving forward, those within the legal industry will need to take proactive steps to reduce their security risks.

Protecting Data through a Secured eDiscovery Process

Rather than keeping their own servers, law firms can instead reduce their potential exposure to risk by outsourcing eDiscovery and choosing a hosted review. This keeps the data in a secure location and keeps the law firm from becoming a target for a cyberattack.  

Without a hosted service for eDiscovery materials, a law firm has to maintain their own on-premise security. This doesn’t just mean securing their network; it also means comprehensive mobile device management protocols, authentication procedures, and the physical security of the system. All of this requires a significant investment in infrastructure, thorough employee training, and conscientious maintenance. Many smaller firms may simply not have the resources in order to secure their resources properly — and even larger firms may experience issues, such as failed backup solutions or a lack of timely upgrades and patches.

Selecting a Document Review and Management Solution

Of course, a legal firm cannot go with just any document review, sharing, and management solution. In addition to having a focus on security, an appropriate document management system should also meet all standards of regulatory compliance within the legal field. For example, Platinum’s datacenters are both SOC3 and Safeharbor compliant, ensuring that all data that is processed and stored through the hosting solution will be protected with best-in-class security standards.

The best document security solutions will be able to:

  • Tailor document solutions to an organization based on their individual security needs.
  • Maintain an in-house compliance and security team knowledgeable in the needs of the legal industry.
  • Conduct regular risk assessments regarding their current compliance standard.
  • Perform intrusion detection, analysis, and automated log collection for the purposes of auditing. 
  • Manage document disaster recovery procedures to ensure the safety of critical documentation and digital assets. 

A reliable, secured eDiscovery solution will be able to provide the above features in addition to improving upon the productivity of partners and staff members. A hosted review can do more than just secure discovery materials; it can also facilitate the process of searching, sorting, transmitting, and analyzing these files.

For more information about the ways that an outsourced eDiscovery process can help in increasing the security of legal firms, contact Platinum IDS today. Improving upon the security of eDiscovery documents is one of the fastest, simplest ways that a legal firm can reduce their overall risks. Platinum IDS can consult with you regarding your firm’s unique needs, to find the best products and solutions for your unique network infrastructure.

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Author Sid Newby

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