Get Better, More Actionable Data With These Technology Assisted Review Tips
Tedious and time-consuming, the traditional review process can now be hastened through the use of new and advanced technology. By incorporating technology into every step of the review process, you can perform a more thorough and accurate review with fewer work hours invested. Here are a few ways a firm can get more out of their technology assisted review, cutting costs and improving upon speed and efficiency:
- Use artificial intelligence find relevant files. Artificial intelligence can be used to significantly streamline the eDiscovery process, identifying important files while stripping out duplicate and irrelevant information. Artificial intelligence is used to automatically code review documents and to determine the specific relevancy of documents.
- Prioritize your issues between first pass and second pass. Separate issues for first pass and second pass reviewers, so that the primary issues are handled on the first pass and any less important issues are dealt with by the second.
- Use blind sampling to verify the accuracy of your analysis. Blind sampling can be used to quickly pull random information from your discovery materials, in order to better support your findings. This avoids having to review and verify every single document throughout the review process.
- Set the right expectations. Technology assisted reviewing requires different protocols than the traditional review process, with human intervention needed for quality control rather than initial classifications. Employees and stakeholders need to be aware of how the process works to ensure accurate results. Skipping or reducing the quality control process could have detrimental results to the review process as a whole.
- Use technology assisted review with the right projects. Technology assisted review works best with large volume projects. Smaller projects or unusual can sometimes be faster coded and processed manually.
- Understand your relevancy rankings. Technology assisted review processes will identify the relevancy of given material, so that this material can be further explored and analyzed. Different tools use different metrics for relevancy, so staff members will need to be trained on each specific product. Before a project is completed, the necessary threshold for relevancy should be decided.
- Conduct thorough employee training. Though technology assisted review can be very intuitive, it is still a different process than many staff members may have encountered either professionally or academically. Employees need to be aware of how the product works and how to correct or override any potential issues. While machine learning and algorithmic processing may be very advanced, there can still be minor errors in analysis that need to be fixed.
- Invest in the right software. Not all technology assisted review solutions are made equal. Older generations use fairly rudimentary algorithms in order to determine whether materials are relevant, while newer products may use advanced technologies such as artificial intelligence and machine learning. Technology assisted review suites should be thoroughly investigated for the features that an organization needs, such as advanced optical character recognition.
Of course, the best way to get the most out of a technology assisted review is to find the right partner. Platinum IDS has all of the technology your organization needs to improve upon and streamline your review process. Contact Platinum IDS today to learn more about how your organization can save both time and money during your reviews.
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