Here’s Why Outsourcing Exhibit Preparation Makes Sense

Law firms need litigation support for a number of reasons. ESI management, data collection, project management, and document review are all well-known ways in which a lit support agency can assist a law firm. Outsourcing these processes can help lighten the load on legal teams, allowing them to focus on more high-level tasks. One of the lesser-known services provided by litigation support firm is exhibit preparation.

This post examines why law firms should consider partnering with a litigation support service for exhibit prep and delves into some of the ways in which these services can assist with exhibit prep.

Why Get Help for Exhibit Prep?

A law firm should outsource exhibit preparation when:

Overloaded

Most law firms struggle with resources at some point in their tenure. One large case, piled on top of an already busy client load, can overwhelm a legal team and potentially result in an unfavorable verdict. In these instances, outsourcing some of the exhibit prep work can help a legal team prepare for trial without potentially compromising the quality of their work.

Traveling

Another situation in which it makes sense to outsource exhibit preparation is when cases require travel. If a legal team has to travel to a non-local court, it’s highly likely that they could need help creating and coordinating exhibits. Transporting exhibits can be inconvenient at best and in certain circumstances impossible, requiring an attorney and his or her team to quickly create everything at their destination, far from their offices. In these instances, local litigation support can provide the resources and assistance needed to properly prepare exhibits.

It Lacks Expertise in a Particular Area

In some instances, a legal team may simply not have the background required to create an effective presentation. For example, complex medical exhibits are often difficult to assemble. Educating jurors about a complicated medical procedure makes a tough process even more challenging. In these cases, being able to distill medical jargon and procedures into an easy to understand presentation is crucial. However, if a firm does not have experience with this, then it can often be better to partner with a litigation support agency that does.

First Starting Out

Finally, exhibit preparation is ideal for smaller firms that need a little bit of extra help before a trial. Preparing exhibits can be overwhelming for a single attorney or a small team. Having a partner that can take on some of the workload, especially one that understands the process well and knows how to create compelling exhibits, can make all the difference in a case.

How Can Litigation Support Services Help with Exhibit Prep?

There is a surprising amount of ways in which a lit support firm can assist law firms. These services typically include:

Basic tasks such as scanning, printing, copying

Charts, graphs, timeline creation

Image enhancement

Creating witness binders

PowerPoint/Presentation creation

Exhibit Stamping, flattening and conversion to PDF.

Bates numbering

Equipment procurement

Equipment setup/teardown

Demonstratives, trial boards and exemplars

Practicing attorneys to help organize content and build presentation strategy.

And more

Conclusion

Outsourcing exhibit prep logistics can be the perfect compliment to a complex eDiscovery process. Allowing an external resource to handle these minute details will allow a law firm to focus intently on what clients hired them to do – to win the case. Learn more about our trial and exhibit prep services by completing the form popup, or scroll to the bottom of the page for our contact info.

Author Sid Newby

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Join the discussion 4 Comments

  • Adrienne says:

    I wholeheartedly agree that if your firm can afford to do so, outsourcing some of all of your exhibit prep logistics can be extremely expedient to the discovery process.

    • Sid Newby says:

      Absolutely. We’ve created some really effective workflows that allow us to scale exhibit creation and designation in ways I would have killed for when I was at a firm. Thanks for your comment. We really appreciate it 🙂

  • I love that you talked about outsourcing the processes to help with litigation support. I think in general allowing the legal teams work on high level tasks is very important to getting your point across. It’s nice to have these companies around to help assist us with these issues.

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