Here’s What You Need to Know About
E-Discovery Project Management

Small firms have the most difficulty when it comes to the process of discovery. Not only is there more data provided today than ever before, but smaller firms have limited resources through which to compile this data. Comprehensive eDiscovery project management techniques need to be invoked for small firms to begin competing with larger ones on a level playing field.

The Three Main Factors to Consider

There are three main factors to consider through the process of eDiscovery project management: the people, the process, and the technology. People are by far a legal firm’s most valuable resource. Throughout the process of eDiscovery, these individuals need to be empowered with specific roles that have responsibilities and goals. Without this, the eDiscovery process can often lead to mistakes, overlooked assets, and effort duplication.

The process is comprised of individual tasks that are designed to take the project from its first exploratory stages to the very end. By having a clear process, you can better direct your personnel and ensure that the eDiscovery is completed as efficiently and effectively as possible.

Finally, technology is used to streamline and improve upon all aspects of the eDiscovery process, from leveraging potentially limited human resources to automating parts of the process itself. Technology can be used to remove duplicate items, sort through items for relevance, and ultimately automate much of the coding done throughout the discovery process.

What Is Involved With eDiscovery Project Management?

eDiscovery project management begins with determining the scope of the project. New federal rules have made scope determinations somewhat more narrow, which is a boon to many smaller legal firms. Once the scope of the project has been determined, a schedule can be set. This schedule should create a framework through which the project will be managed, identifying specific stages of the eDiscovery process and project milestones that need to be met at specific times.

The time cost of the eDiscovery project will likely become the most limiting factor. For smaller firms, it’s necessary to determine how many bodies can be working on the process at any given time, and how quickly they will be able to go through the data required. It’s here that technology often comes into play, automating many of the time-consuming but direct processes that are related to eDiscovery.

Throughout the process of eDiscovery project management, a project manager will need to keep all involved parties on the same page. Communication and collaboration systems can make it easier for employees to work together, even on particularly daunting projects.

Should You Choose In-House or Outsourced eDiscovery?

When going through the eDiscovery process, you will almost always have to choose between in-house or outsourced project management. For smaller firms, in-house project management can pull partners and critical members away from the day-to-day operations and client servicing of the firm. Some smaller firms may simply not have the human resources available to complete eDiscovery in a timely fashion, limiting how many clients they can take on at any given time.

Outsourced eDiscovery, on the other hand, invokes the use of a third-party who can complete the eDiscovery process for the firm at an affordable cost. Not only can these third-parties utilize the best technology to streamline the process, but they also take the burden off of the firm and its resources. Though the process of eDiscovery can be completed entirely in-house, outsourced eDiscovery models are often preferred for smaller firms.

eDiscovery provides an opportunity for smaller firms to work against larger firms through the use of technology and third-party services. By managing the project properly, smaller firms will be able to leverage these resources to provide better and more timely results for their clients. For more information about e discovery project management, contact the professionals at Platinum IDS.

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Author Sid Newby

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